Assists with planning, implementing and managing components of the annual fall Art Ability exhibit and sale featuring more than 350 pieces of work by more than 120 artists with physical cognitive, vision and hearing disabilities. Assists with planning, implementing and managing outreach events throughout the year to highlight the talents of artists with disabilities.
As artist liaison, oversees several annual mailings, including the call for entries, notification of decision, and invitations to the reception. Also manages participating artist paperwork and answer artist questions that cannot be fielded to exhibitions curator.
Develops and maintains accurate catalog of Art Ability Permanent Collection. Coordinates procurement of appropriate signage as necessary.
Assists with logistical planning of Art Ability Benefactors Reception and Patrons Preview Reception, overseeing with director the coordination of food, beverages, music, valet, production of program materials, guest list management, name tags, signage, and other event details.
Helps staff the Art Ability Committee and subcommittees, particularly the Silent Auction Committee. The Art Ability Assistant will help this committee prepare promotional material around silent auction items.
Manages mailings/phone follow-up to potential advertisers for Exhibit Program Book.
Manages mailings/phone follow-up to potential donors of artists awards.
Assist the Director with the development of artist bios for the program book.
Prepares signage for fall exhibition.
Reproduces and distributes brochures, packets and other materials as needed for volunteers.
Prepares and manages inventory list of received art work;
Assists with Art Ability related campus visits or special events.
Organizes and maintains Art Ability filing systems;
Provides full range of administrative support including copying, faxing, scheduling calendars, record-keeping, message taking, and follow-up.
Prepares routine Art Ability correspondence and proofreads for the director where appropriate.
Assists the director in special projects as needed.
Attends in-service meetings or training sessions where needed.
Adheres to hospital policies and departmental work rules.
Communicates effectively with internal and external constituents.
Shows initiative in problem-solving.
Incorporates the organization’s missions and values into daily performance.
Performs other duties as assigned.
Primary Customers or Key Working Relationships:
Artists, volunteers, vendors, physicians and staff of Bryn Mawr Rehab Hospital, and Main Line Health System.
Licensures & Certifications:
Special events experience preferred.
Excellent written and oral communication skills required.
Excellent interpersonal skills – both in-person and over the telephone – as well as organizational skills.
Working knowledge of personal computers and Microsoft Office products, with experience in Raiser’s Edge preferred.
For more information, call 1.866.CALL.MLH.